CCC COVID Policy and Information

The following document will replace Columbus Curling Club COVID-19 health and safety polices that were previously approved by the board on February 13, 2022.

 

CCC COVID-19 HEALTH and SAFETY POLICIES as of March 14, 2022 

Summary of Key Health and Safety Protocols

  • Everyone entering the building to curl or spectate is required to be fully vaccinated according to the guidelines set forth by the CDC. Boosters are not required but highly recommended. No negative covid tests will be accepted from unvaccinated individuals. No vaccine exemptions will be allowed.
  • While the COVID-19 Community Level in Franklin County is designated Green or Yellow, masks are not required but are highly recommended for everyone inside the building, especially in areas of close contact and low air circulation (i.e. warm room viewing area, broomstacking, restrooms).
  • If the COVID-19 Community Level in Franklin County is designated Orange (according to CDC metrics), the board will reevaluate the mask policy and prioritize member health and safety. 
  • Anyone that tests positive for COVID-19 will tell the President (Larry Cook) or the COVID Governance Team (Kirsten Dangaran, Maria Maxwell or Jeff Pelletier) ASAP so contact tracing can be done and impacted members can be notified in a timely manner to help prevent further spread.
  • Anyone who tests positive for COVID-19 will not return to the club until it has been at least 5 days since the first day of symptoms or testing positive. Symptoms must be resolving per the CDC guidelines. Anyone who test positive at day 5 of covid infection, will not return until the full 10-day window has passed.(Isolation and Quarantine Guidelines).
  • If a member or visitor is exposed to COVID-19 AND it has been more than 6 months since their second shotand they have not had abooster, that individual cannot enter the club until 5 days has passed since exposure. It is highly recommended that the exposed individual gets tested after 5 days to confirm they have not been infected. You are required to quarantine for 5 days before returning to the club per CDC guidelines (Isolation and Quarantine Guidelines).
  • Do not come to the club if you test positive for COVID orare feeling symptomatic.
  • The board will hold members and guests who are repeatedly non-compliant accountable.

Introduction

 

These policies and procedures are established in the interest of the health and safety members and guests and the long-term health of the business.  These policies will establish protocols so members can assess their risk tolerance with what CCC can do to promote safe conditions for curling. 

This document also covers policies/procedures that would address our response to a member or guest becoming sick or testing positive with COVID-19, and if a member fails to comply with these policies.  

Members who join for second session of the 2021/2022 season and then later do not feel comfortable curling due to health and safety concerns can receive a prorated refund for the remainder of the season.  All other cases will follow established policy on refunds.

Sections:

  1. Statement of Risk
  2. Requirements and Protocols
    1. Members 
      1. Vaccine Requirement
      2. Mask Requirement
        1. When masks will be required
  • Drop-in Guests/Spectators/Rock-the-Rocks
  1. How to Submit Vaccine Status for Members and Guests
  1. LTCs and Outings and IL Participants
    1. Vaccine Requirement
    2. Mask Requirement
  • How to Submit Vaccine Status for LTCs, Outings and ILs
  1. Temporary Restrictions
  2. Response to Confirmed Cases
    1. Who to contact if you test positive for covid
    2. Contract tracing and communications with impacted members and guests
    3. Communication with the membership
    4. Returning after a positive covid test or exposure
  3. Compliance and Enforcement
  4. League Play
  5. Refund Policy
  6. Disclaimer on Falsifying Vaccine Documentation

 

 

 

 

 

 

 

1. Statement of Risk for Curling at 2999 Silver Drive:

 

What could happen? –transmission of the COVID-19 among the membership and guests to the club. 

Why could it happen? – As of January 1, 2022, omicron is the dominant variant of COVID-19 circulating in the region. Data show omicron is more transmissible than previous variants; and while vaccines provide protection against severe disease and hospitalization, they are less effective against omicron. Breakthrough cases of covid for fully vaccinated individuals has a higher probability of occurring with the omicron variant. 

Why do we care? – The health and safety of the membership is a top priority for the 2021/22 season. If risks can be adequately mitigated, the club should operate, provided enough members feel comfortable curling.

What can we do? - The primary methods we can use for controlling transmission of 
COVID-19 are vaccines (including boosters) and masks. Additionally, members and guests can get tested for covid if they believe they have been exposed to COVID-19. 

What should members do? – Each member will have to decide about their own level of risk and risk-tolerance given these circumstances. Any member or guest who choose to participate in curling or spectate must observe the following risk-mitigation practices.

2. Requirements and Protocols

 

a. Members (Youth, Juniors, Social and Full)

i. Member and Guest Vaccine Requirement

 

Effective October 4, 2021, all individuals entering the Columbus Curling Club must be fully vaccinated against COVID-19 and show proof of vaccination. Effective January 2, 2022, negative covid test results will no longer be accepted from unvaccinated individuals.  No medical vaccine exemptions will be accepted.

Covid-19 vaccine boosters are not required but are highly recommended.

Fully vaccinated is defined as having received 2 doses of Pfizer/BioNTech covid vaccine, OR 2 doses of Moderna covid vaccine, OR 1 dose of Johnson&Johnson’s Jannsen covid vaccine no later than 2-weeks prior to entering the Columbus Curling Club.  (CDC definition of fully vaccinated here).

Exceptions to the vaccination requirement are reserved for the following groups:

  • Individuals ineligible based on the FDA’s Approval of Pfizer and Moderna and Authorization of Johnson & Johnson vaccines (ex: children under 5 years of age)
  • Contractors hired by CCC to perform work (contractors will be required to wear masks in the facility)
  • Vendors making deliveries to CCC (vendors will be required to wear masks in the facility)

 

ii. Member and Guest Mask Requirement

 

As of February 28, 2022, the COVID-19 Community Level for Franklin County is designed Yellow  (<10 cases per 100K people) according to CDC metrics.

While the COVID-19 Community Level in Franklin County is designated Green or Yellow, masks are not required but are highly recommended for all members and their guests while inside the club except when actively eating or drinking. Children under the age of 2 will not be required to wear a mask.

  1. The Board Will Reconsider When Masks Will Be Required:

 

If there are spikes in cases of COVID-19 within the community or within the membership, the board may implement temporary masking requirements to prevent further spread.

Mask guidelines will follow CDC recommendations (Appropriate masks).

 

Cloth masks must be multi-layered and the fabric should block out light and fit snuggly over an individual’s nose and mouth. Exhalation valves and face guards are not allowed.

Disposable surgical masks or KN95 masks are recommended.

 

iii. Drop-in Guests/Spectators/Rock-the-Rocks

 

To help ensure compliance and have the policy applied consistently, a member’s guest’s vaccination status should be submitted using this link provided below or shown at the door to the assigned vaccine verifier/governance team member. General membership should NOT be the validator of their own guests’ status. There will be a member of the vaccine governance team or assigned volunteer at member outings or Rock-the-Rocks. Vaccine status verifiers include Kirsten Dangaran, Jeff Pelletier, Maria Maxwell, Diane Cole, Sue O’brien, Anne Kennedy, or Shane Donnewirth.

Unplanned or drop-in guests must sign the guest log at the door and follow the same process of submitting proof of vaccination using the survey monkey link if they are staying LONGER than 15 minutes.

 

iv. How to Submit Vaccine Status for Members and Guests

 

There are two methods for submitting vaccine status:

1.         Online submission for proof of vaccination (strongly encouraged by not required)

2.         In-person at the door

 

For all online verifications (members and visitors), only the Board of Directors Governance Team (Maria Maxwell, Kirsten Dangaran, Jeff Pelletier) will have access to the online system to review the submitted documentation. Documentation will be deleted immediately after being reviewed by the Governance Team. Deleted information is automatically and permanently removed from the server.

For purposes of accountability, the Governance Team will have access to a secure document to track the status of CCC members and frequent guests. The basic information included in the tracking document will be individual’s name, date of CCC vaccine policy verification. 

 

b. LTCs and Outings and IL Participants

i. LTC, Outings and IL Participant Vaccine Requirement

 

Effective October 4, 2021, all individuals entering the Columbus Curling Club must be fully vaccinated against COVID-19 and show proof of vaccination status. Effective December 22, 2022, negative covid test results will no longer be accepted for LTC and outing participants from unvaccinated individuals. No medical vaccine exemptions will be accepted.

Covid-19 vaccine boosters are not required by are highly recommended.

Fully vaccinated is defined as having received 2 doses of Pfizer/BioNTech covid vaccine, OR 2 doses of Moderna covid vaccine, OR 1 dose of Johnson&Johnson’s Jannsen covid vaccine no later than 2-weeks prior to entering the Columbus Curling Club.  (CDC definition of fully vaccinated here).

Exceptions to the vaccination requirement are reserved for the following groups:

  • Individuals ineligible based on the FDA’s Approval of Pfizer and Moderna and Authorization of Johnson & Johnson vaccines (ex: children under 5 years of age)
  • Contractors hired by CCC to perform work (contractors will be required to wear masks in the facility)
  • Vendors making deliveries to CCC (vendors will be required to wear masks in the facility)

 

ii. LTC, Outings and IL Participant Mask Requirement

 

As of February 28, 2022, the COVID-19 Community Level for Franklin County is designed Yellow  (<10 cases per 100K people) according to CDC metrics.

While the COVID-19 Community Level in Franklin County is designated Green or Yellow, masks are not required but are highly recommended for all visitors (LTC, outings, bonspiel, IL)  while inside the club except when actively eating or drinking. Children under the age of 2 will not be required to wear a mask.

  1. The Board Will Reconsider When Masks Will Be Required:

 

If there are spikes in cases of COVID-19 within the community or within the membership, the board may implement temporary masking requirements to prevent further spread.

Mask guidelines will follow CDC recommendations (Appropriate masks).

 

Cloth masks must be multi-layered and the fabric should block out light and fit snuggly over an individual’s nose and mouth. Exhalation valves and face guards are not allowed.

Disposable surgical masks or KN95 masks are recommended.

 

iii. How to Submit Vaccine Status for LTCs, Outings and ILs

There are two methods for submitting vaccine status:

1.         Online submissionn for LTC/outings/IL proof of vaccination(strongly encouraged by not required)

2.         In-person at the door

3. Temporary Restrictions:

 

None as of Feb 13, 2022

4. Response to Confirmed Case

a. Who to contact if you test positive for covid

Members who have a confirmed case of COVID-19 should isolate and may not enter the facility. Members who have tested positive for COVID-19 and had been in the club during the time they were potentially contagious must notify the President (This email address is being protected from spambots. You need JavaScript enabled to view it.) or a member of the COVID Governance Team (Kirsten Dangaran, Maria Maxwell, or Jeff Pelletier) as soon as possible to allow for timely communications and limit spread of the virus.

b. Contract tracing and communications with impacted members and guests

 

The club will directly notify all members who played during the same draw with the person with the confirmed case that were in close contact. Close contact is within 6 feet for more than 15 minutes. If that member also served as a volunteer at a LTC or outing, the exposed participants including other member volunteers will also be notified.

The club will not share the name of anyone who tests positive for COVID and unintentionally exposes others unless permission is given. 

 

c. Communication with the membership

A general announcement will be made to club membership regarding the positive case and the timeframe including draw time.

The club will not share the name of anyone who tests positive for COVID and unintentionally exposes others unless permission is given. 

If there is a significant rise in the frequency and number of covid cases reported, the Board will consider what further action will be taken including but not limited to temporarily suspending league play.

d. Returning after a positive covid test or exposure.

 

If a member or visitor tested positive for COVID-19, according to CDC guidelines, that individual may enter the club 5 days after testing positive AND their symptoms of COVID (fever, cough, etc…) are resolving. (Isolation and Quarantine Guidelines).  They are required to wear a mask at all times for the full 10 days since testing positive.

Day 0 is your first day of symptoms or a positive viral test. Day 1 is the first full day after your symptoms developed or your test specimen was collected. If you have COVID-19 or have symptoms, isolate for at least 5 days.

  • Returning to the club if you tested positive with symptoms:
    You may return to the club after 5 days if you are fever-free for 24 hours (without the use of fever-reducing medication) and your symptoms are improving.
  • Returning to the club if tested positive and did NOT have symptoms
    You may return to the club 5 days after your positive test.
  • Returning to the club If you were severely ill with COVID-19 or are immunocompromised
    You may return to the club after at least 10 days from your positive test.

Best practice would be to get tested with an antigen test towards the end of the 5-day isolation period. CDC recommends that that you test to end isolation only if you are fever-free for 24 hours without the use of fever-reducing medication and your other symptoms have improved (loss of taste and smell may persist for weeks or months after recovery and need not delay the end of isolation). If your test result is positive, you should continue to isolate until day 10. If your test result is negative, you can end isolation, but continue to wear a well-fitting mask around others at home and in public until day 10. 

If a member or visitor is exposed to COVID-19 AND it has been more than 6 months since their second shot, that individual cannot enter the club until 5 days has passed since exposure. It is highly recommended that the exposed individual get tested after 5 days to confirm they have not been infected.

If a member or visitor is exposed to COVID-19 AND has received a third shot or it has been less than 6 months since their second shot, that individual can enter the club and is required to wear a mask.  It is highly recommended that the exposed individual get tested after 5 days to confirm they have not been infected.

5. Compliance and Enforcement

 

Keeping our community safe is a shared membership responsibility, and we should be willing and able to hold each other accountable. First and foremost, if you feel unwell, don’t come to the club.

 

The CCC’s current policy on conduct will continue to be used to provide enforcement and oversight.  There will be additional penalties for the remainder of the 2021/22 season due to the serious nature of the COVID-19 and the omicron variant.

Dues will not be refunded to members suspended or removed due to policy violations.

Conduct

Members are expected to conduct themselves in a sportsmanlike manner during league play. Matches should begin and end with a handshake or fist bump. Any conflicts or conduct issues during curling club league play should be immediately reported to the League Committee either by the involved team(s) skips, League Coordinator, or other affected members.

Conflicts

Issues with member conduct will be addressed by the President. The President, based on the By Laws, must determine if a resolution to the conflict should be addressed as a day-to-day operational issue or whether the matter will be addressed by the Board of Directors.

Resolutions

Unsportsmanlike behavior will not be tolerated and action will be taken as deemed appropriate by the Board of Directors or by the President through the day-to-day operation of the club. Any act of physical violence can result in permanent termination from league play.

Expectations of Members

All members in good standing are expected to:

Respect fellow club members and club rules;

Provide timely payment of dues;

Follow the Club Etiquette rules;

Act as representatives of the club;

Participate in the maintenance and upkeep of the club by completing closing duties as assigned and helping during bonspiels and other special events;

Promote the club to friends, family, and outside organizations;

Be active in the management of the club by volunteering to help with various committees or by running for the Board of Directors; and

Assist in ongoing clean-up activities as directed by League and BFM Committees.

COVID-19 Policy Enforcement

Following the COVID-19 policies is required of all members. 

Occasionally, people may forget or have a momentary lapse in compliance. As a first step, please offer a courteous reminder to the member to follow the policies. 

Oversight and Penalties

If a problematic behavior persists, please report the activity to a League Coordinator or Board Member, if present. If the League Coordinator or Board Member assess that there is a violation in policy, they should give a verbal warning to the member, and report the incident to the President or designated contact. If there is no League Coordinator or Board Member present, any member should report concerns to the President or designated contact. 

First Incident

For a first incident, there will generally be no further action if a verbal warning has been issued. If no warning was issued, the President will issue a warning.

Second Incident

If the President determines that a second incident has occurred, a written warning will be issued. An email will be sent clearly identifying the infraction, expectations, and possible consequences.

Subsequent Incident(s)

If the President is notified of additional incident(s), the President may apply a penalty based on the severity of the incident, or refer the Board for consideration of a penalty. Any single incident, if severe, may also be subject to penalty or board action.  Possible penalties include but are not limited to suspension or revoking of membership for the remainder of the season, with possible consequences for future seasons. There will be no refunds issued to those who are repeated non-compliant with club policies and protocols.


6. League Play 

Team Substitutions and Adapted Forfeit Rules

For the 2021/22 season, the minimum requirement for players from the official roster is temporarily relaxed.

Teams can run with any number of substitute players, but at least one player from the official team roster must be one of the players.  For example, a 3-player team can run with one or two players.  No need to forfeit for being short-handed on players.  This rule is temporary for the 2021-22 season.

7. Refund Policy

 

The refund policy of the Columbus Curling Club is intended to address requests for a refund of A) Membership and Instructional League Fees, and B) Bonspiels, Outing Fees and Learn to Curl clinics. Refund requests should be submitted to the Treasurer as soon as an individual becomes aware that they will not be able to participate in curling activities. 

A) Membership and Instructional League Fees - The club will refund members in the following situations: 

1. League cancellation – should a league be cancelled before the curling season begins, the member’s preference of a full refund, credit on account or enrollment in another available league, will be honored. 

2. Season ending injury – defined as an injury that would remove the member from further play for the balance of the season and the playoffs. 

3. Relocation outside of the area due to work or family reasons. 

4. Health concerns or illness of the member or his/her immediate family for an extended period of time during the season. 

5. Other reasons deemed valid by the Board of Directors. 

Once league play has begun a 50% refund will be granted if cancellation occurs within the first 6 weeks of curling. No refund will be given after 6 weeks of play. 

The Club does not refund fees paid for registration in the following cases: 

1. Expulsion from the club. 

2. Voluntary withdrawal of the member unrelated to any of the situations listed above. 

3. Requests related to previous curling seasons. 

4. Other reasons deemed valid by the Board of Directors. 

B) Bonspiels, Outing Fees and Learn to Curl clinics 

Please let us know as soon as possible if there is any chance or concern about not being able to make your scheduled session. 

If you give us enough notice and we can find a replacement for your slot, we can then accommodate a refund.  

Unfortunately, if we are unable to fill that slot, we will not be able to issue a refund. 

We are a non-for-profit center that is solely run on our membership volunteering and one of our goals is to provide curling as affordably as possible.  

Refund requests must be directed to the Treasurer in writing and should be submitted as early as possible. All requests will be reviewed and approved by the Board of Directors before any funds are released. 

 

8. Disclaimer on Falsifying Vaccine Documentation

Presenting false documentation as a form of proof for vaccine status is illegal. Those found doing so will no longer be in good standing with the Columbus Curling Club and can have privileges revoked.

Moreover, the FBI has categorized the unauthorized use of an official government agency's seal (such as HHS or the Centers for Disease Control and Prevention (CDC)) as a crime. The FBI has issued a statement citing falsifying documentation as an act that could be "punishable under Title 18 United States Code, Section 1017, and other applicable laws," and added "do not buy fake vaccine cards, do not make your own vaccine cards, and do not fill-in blank vaccination record cards with false information."

Questions?  Concerns?

Talk to any board member.  

Know that if you have a question or concern about someone else, and action is required, you (the person reporting the concern) may not hear of any action or get any information about action taken.  This is to respect the privacy of all members and guests.

 


Contact Us

PO Box 14529
Columbus, OH
43214-0529

Curling Club Management System and Website by CurlingClubManager.com
Copyright © 2020 Columbus Curling Club. All Rights Reserved.